Class List Instructions

The Class List (Roster) Data File is imported into our secure database during initial setup and at the beginning of the school year. After the import, changes such as adding new students are entered into our secure website by the PE Teacher.

Class List Data File

The file should be created by your school office manager or district IT office as an export.

Fields to Include

  1. Student Last Name
  2. Student First Name
  3. Student Number *
  4. Gender
  5. DOB
  6. Grade
  7. PE Teacher Name
  8. PE Class Period/Section

Additional info for Student Number

  • Use Lunch Number or other non-private number to print on Runner ID Cards
  • If renewing, please provide the same number provided last year.
  • If using the school’s own cards from the photographer, library or cafeteria, please provide the number of the barcode.

Acceptable File Formats


Single file with column titles and data only
If using Excel format, a single tab with no formatting, subsections, etc
Title-cased preferred (not all CAPS)

Sending us your data, two options:

By Support Request

For encrypted file transfer (preferred):

  1. Login to the Lap Tracker website with an administrator account created for your school.
  2. Go to the Support tab and create Support Request, including your file as an attachment.

By Email

Send data file as attachment to:

Student Data Privacy

Student Lap Tracker follows FERPA, COPPA and AB 1584 for student data privacy, and it is our policy that student names are never publicly available on our website.