A free, one-page permission slip built for school running clubs: program details at the top, student and emergency-contact blocks, a health-flag section that asks about asthma and the inhaler plan, and clear permission language with a dated signature. Download it, adapt the wording to your district policy and send it home.
Download the Permission Slip (PDF)
What’s on the Form
- Program box — days, time, location and start date, so the slip doubles as the parent’s reference sheet.
- Student & parent info — name, grade/class, parent contact.
- Emergency contact — name, relationship, phone.
- Health flags — a no-conditions checkbox, asthma with inhaler yes/no, allergy description, and an open line for anything else. This is the section supervising adults refer to during a session.
- Permission & signature — plain-language consent with supervision and emergency-contact acknowledgment.
Using the Health Flags
The signature block satisfies district policy, and the health-flag list is what staff use during a session. Compile every returned slip into a one-page summary showing who has asthma, who carries an inhaler and who has a bee-sting plan. Keep that summary in the check-in binder at the course rather than in an office file, so the supervising adults have it in hand. The summary, together with the water and first-aid basics in our running club safety guide, covers most of what a club will encounter.
Collection Logistics
Send slips home with the signup flyer during launch week; the ten-step club guide covers the timing. Set a firm return-by date, and let students start as soon as their own slip comes back. Younger students tend to lose interest if they have to wait two weeks on paperwork before they can run. Run the slip drive alongside district volunteer clearances so both are finished before the first session.
From Signed Slips to a Working Roster
Once the slips are in, those names become your club roster, and every tracking method you use depends on that roster being correct. If you plan to scan, this is when the roster goes into the system. With Student Lap Tracker you send the class list and we import it for free, ID cards print from the portal, and the roster is ready to use before the first session.
Permission Slip FAQ
Q: What should a running club permission slip include?
A: Five blocks: the program details (days, time, location, start date), student and parent information, an emergency contact, health flags — asthma with an inhaler question, allergies, anything else affecting exercise — and a dated parent signature over clear permission language. This template includes all five; adapt the wording to your district's requirements.
Q: Do students really need a permission slip for running club?
A: Most districts require signed permission for any recurring, supervised activity outside the regular instructional day. Even where recess-time programs are exempt, the health-flag section is reason enough to use the form: staff at the course need to know which runners have asthma or allergies.
Q: Who should keep the completed permission slips?
A: The coordinator keeps the originals in a binder at the check-in table (the health flags must be at the course, not in an office file), with a compiled one-page health-flag summary for volunteers. Follow your district's records rules on retention and privacy — health details are shared with supervising adults only.
Q: Can we use this form for a jog-a-thon too?
A: For most schools no separate form is needed. A jog-a-thon during the school day is covered by standard enrollment permissions, and this slip covers ongoing club participation. If your event runs outside school hours or includes family runners, ask your district whether its event-waiver language applies.
Roster Import Is Included in Setup
Setup is free: you send the class list, we do the data entry, and your ID cards are ready to print the same week.